A General Church Secretary is integral to the smooth operation of a General Conference. They typically handle the administrative responsibilities and provide a wide range of support to the Bishop’s and General Trustees. They are the first person visitors come across at the headquarters, whether by phone or in-person, and is essential to the church’s public image and outreach. Critical qualifications for anyone occupying this position are discretion, a positive attitude, strong problem-solving abilities and excellent interpersonal skills.
The General Church Secretary is responsible for dealing with frequently sensitive information about Conference and Ministerial members. Empathy and discretion are key qualities for a General Church Secretary, since he/she is often privy to ministers personal, marital, financial or health concerns.
The General Church Secretary needs strong word processing skills and computer knowledge, excellent communications skills and familiarity with office equipment such as copiers. They should also have the ability to effectively perform a range of office-related duties, such as ordering supplies, managing the general church schedule, maintaining files and handling church correspondence, as well as scheduling for use of headquarters, maintenance personnel and deliveries. The General Church secretary will be responsible for recording minutes of all General Church Meetings ie Bishop’s Council, Nomination Council, General Conference and any Called Meeting. He/She will compile the proceedings of General Conference to publish a journal in addition to making sure programs and booklets are available at these meetings.
Much as a corporate secretary provides support to her boss or a group of managers, the church secretary takes care of the administrative and support requirements of the Bishop’s. This includes answering phone calls and taking messages for the Bishop’s, assisting them with correspondence and scheduling issues, making reservations flight and hotel for General Meetings.
- Must be very organized and able to take initiative setting goals, priorities and deadlines
- Must get along with and earn the respect of all General Trustees and General Officers, building solid working relationships to accomplish duties
- Must be discrete with financial and personal information and maintain strict confidentiality
- Must be pleasant and agreeable, responding to the needs of members and representing the conference to those outside the denomination
- Must be computer literate in word, excel, publisher, power point etc.